General information about exams
WISEflow
You have access to the digital exam system at ucl.wiseflow.dk, and login is via WAYS. Which uses the same login as for itslearning.
Stay informed about deadlines
When you are due to sit an exam, you will always be notified directly by WISEflow. It is your own responsibility to keep abreast of the information sent to your UCL mail and itslearning, including registration deadlines, deadlines for handing in papers, etc.
Questions about the exam
During the course of the study you have to sit several exams, and in this connection a number of questions may arise, for example: types of student counsellors if you have any queries.
Extra examination time
As a student at the university, you can make an application to get extra time during your written or oral exams if you are dyslexic, or if you have a physical or psychological handicap or illness. You can e.g. get more time for preparation, writing, more time to finish your written test, deviation from the curriculum, or get the opportunity to bring an assessor at the tests. Talk to your student counsellor well in advance, so that you know about your possibilities to get extra time for your tests/exams.
Fill in information about all the exams where you wish to get extra time. If you do not receive special educational support (Special Pædagogisk Støtte), you will have to attach documentation for your dyslexia or physical/psychological handicap or illness.
The purpose of examinations is to document the degree to which the student meets the academic objectives set for the study programme in the curriculum. The curriculum for each individual programme specifies what exams are required. For specific information about where and when exams are held, types of exams, and so on, please check out the curriculum for each course of study and the general information about exams found on itslearning.
Access to exams
You have access to the digital exam system at ucl.wiseflow.dk, and login is via WAYF, which uses the same login as for itslearning.
Stay informed of deadlines
When you are due to sit a digital exam, you will always be notified directly by WISEflow. It is your own responsibility to keep abreast of the information sent to your UCL mail and itslearning, including registration deadlines, deadlines for handing in papers, etc.
Exams and the number of times you can sit them
It is your responsibility to keep track of when you are due to sit an exam. If you are due to take an oral exam, for example, you will be able to see the exam schedule either in WISEflow or on itslearning.This will depend on what course of study you are attending.
If you have any questions about exam schedules, or about the organisation or times of exams, please contact Student Services.If you have questions concerning your course of study, please contact the teaching staff.
As a student, you are automatically entered for exams connected with the study unit, semester or module you are enrolled in.
Students may only enter three times for the same exam. An exam that has been passed cannot be taken again.In the case of an exam that includes several subsidiary exams, subsidiary exams that have not been passed cannot be taken again if the total exam has been marked as passed, unless otherwise stated in the course curriculum.
Not showing up for an exam counts as a fail. However, this does not apply if you have been prevented from doing the exam due to documented illness. More details in the section on illness.
If after all three attempts you have still not passed the exam for some particular component of your course, you will be excluded from the whole course, unlessyou are granted a further chance to take the exam due to special circumstances, cf.Section 6 (3) of the Executive Order on Examinations
Students are entitled to apply for special arrangements per section 21 of the executive order on exams in cases where:
- you have a mental and/or physical disability
- you are dealing with long term or temporary challenges
- your first language is not Danish
You must attach relevant documentation to substantiate the reasons for your application.
What are special arrangements for tests?
Special arrangements include e.g. extra time to prepare for and/or take the test.
What is the purpose of special arrangements for tests?
The purpose of special arrangements for tests is to compensate for your disability or for the fact that your first language is not Danish so that you may take the test on an equal footing with other students.
What are the application deadlines?
If you have a long term disability, you need apply only once for the special arrangements.
UCL will then automatically apply special arrangements for tests when you have informed us of your disability and provided documentation that it qualifies you for special arrangements. The total test duration will be shown in the Wiseflow system .
You may apply also if you develop a disability after the start of your programme.
Should your disability improve or resolve, you must inform UCL via the programme service desk.
If you wish to apply for special arrangements for tests, you have to create an application via an application form, which you find in the right margin. Don’t forget to include your documentation.
Applications for special arrangements for tests must be submitted well in advance. The programme managers need time to review the application, and the administrators need time to plan for the tests.
If the application is not submitted in time, there is a risk that we will not be able to review it prior to your first test.
General deadlines
New student, summer semester: Please apply no later than October 1 during your first semester.
New student, winter semester: Please apply no later than March 1 during your first semester.
Students currently enrolled in later semesters: Please apply as soon as the disability has occurred and no later than 4 weeks prior to the test.
A written exam is typically an individual exam, but may also be a group assignment leading up to an oral exam.
In the case of a written assignment authored by several students, a personal assessment may only be given if the individual student's contribution is clearly evident.Requirements concerning individual assessment are stipulated in the curriculum.
All written exams are to be submitted via WISEflow, and only the material that is to be assessed should be handed in.When submitting a written assignment, students must confirm that their work has been completed without unlawful support.
Missing an exam due to illness
If you are unable to take an exam due to illness, you must notify UCL's Student Services by creating a case in service.ucl.dk and choose the category Exam on the day the exam is being held. If you fall ill during the exam itself, you must notify an invigilator or examiner before abandoning the exam.
You must submit a medical certificate. Read more about deadlines and documentation requirements on this page Illness.
If you complete an exam despite being ill, this will count as an examination attempt.
You need to keep yourself informed about a new date for the exam, or for the submission of written materials. Information about make-up exams will be sent via UCL-mail or WISEflow.
Illness and practice placements
If you fall ill while on a practice placement, you must notify the institution in question and your supervisor immediately. The further organisation of your studies will be planned in collaboration with your practice placement supervisor and your course supervisor.
Exams are assessed either internally or externally; which method applies will be clearly stated in the curriculum. Internal assessment will be carried out by one or more of the teaching staff (the examiner(s)) appointed by UCL.
In the case of exams externally assessed, the assessment will be carried out by an internal examiner and by one or more external examiners appointed by the Ministry of Higher Education and Science.
The results of written exams will be published on itslearning no later than 4 weeks after the exam.No exam results can be provided by phone. If the 4-week deadline is cannot be met, itslearning will be notified.
The results of oral exams will be announcedorally immediately after the exam. Go to the Itslearning guide.
On itslearning you can see all your results from both written and oral exams.
As documentation of your study activity, you can print out a full list of the exam results you have achieved at UCL.
The print out can be found under 'Grades' on itslearning.You can choose from several print options, but remember to tick off your own course.
If in connection with an exam UCL becomes aware of errors or defects that can be rectified, the UCL examinations officer will decide how to address the problem.
In the event of seriouserrors or deficiencies, UCL will offer candidates a re-assessment or re-examination.
This offer applies to all students who have taken an exam that exhibits the same errors and deficiencies. In the event of errors and deficiencies of a particularly serious nature, UCL may, through the examinations officer, decide to annul the exam that has been held and arrange a re-examination.
In the case of re-examination and re-assessment due to errors and deficiencies in an examination, re-assessment may not give the candidate a lower grade. Re-examination due to the cancellation of the original exam may result in a lower grade.
As a general rule, the use of Copilot, ChatGPT and similar generative AI technologies is not permitted during exams unless specifically permitted in the exam description. If you are unsure about the rules for a particular assignment or exam, you should contact your leturer and/or counsellor.
The only general exception to this rule is that it is allowed to use generative AI technologies in the preparation of the final written assignment, provided that you comply with the current AI guidelines.
AI guidelines within final written exam assignments
If you use generative AI in violation of the rules, it will be considered exam cheating.
Cheating means that a candidate during an exam is unlawfully helped to answer a question, or uses aids that are not permitted.The same applies to a candidate who during an examination unlawfully helps another candidate to answer a question.
Plagiarism means that a candidate during or after an exam unlawfully presents another person's work as his or her own, or uses work of her or his own that has been previously assessed without referring to it in the correct manner.
How to avoid cheating at examsand plagiarism?
Prior to each exam, candidates must make sure that they know the specific rules that apply to the exam in question. As a general rule, all aids are allowed, including electronic aids, but communication with other candidates during the examis not allowed.
NB! Because special rules may apply to a particular exam, students must always carefully study the curriculum and relevant learning platforms beforeeach exam, to as certain whether there are limitations to the permitted aids.
In relation to rules governing citations and references, to avoid plagiarism, individual courses of study may lay down special guidelines that must be followed.
When a student submits a written answer, there must always be confirmation that the answer has been written without unlawful assistance.
Consequences of cheating at exams and plagiarisme
If a course of study is satisfied that cheating or unlawful plagiarism has taken place, sanctions will be applying in accordance with Section 22 of the Executive Order on Examinations on the basis of a specific assessment of the case and taking into account the provisions of administrative law.
Sanctions may include expulsion from the actual exam, which means that this will count as an examination attempt even though the exam has not been assessed. In very serious cases, expulsion may be of longer or shorter duration, and may be accompanied by a warning not to repeat the transgression. Further transgressions by the candidate may lead to permanent expulsion.
In determining a sanction, the gravity of the case will be considered, including the extent and nature of the plagiarismin terms of content-for example, if the candidate has bought the answer that is handed in, or has deliberately attempted to disguise plagiarism by re-writing it.
Consideration will also be given to how long the student has been enrolled on the course, and whether this is a recurring transgression.
Read more about how UCL tackles suspected cheating or plagiarism.
Violation of the rules governing the conduct of exams
In the event of a violation of the rules, UCL, through the examinations officer,may decide to bar the student from all exams required at that stage of the course.
In aggravated circumstances, UCL may decide to expel the student for a longer period of time. In such cases, a written warning will be given that further transgression may result in permanent expulsion.
Expulsion entails that any assessment given at the exam is null and void, and that the student has used one examination attempt.
Copyright involving students and private companies
As a student, you own the copyright to products resulting from an exam, in accordance with the provisions of the Act on Copyright. You also have proprietary rights to these products against payment of any costs for materials used in the test.
If a student doesnot claim proprietary rights within 2 months after the exam result is announced, these rights will pass to UCL. If the exam involves parties outside the institution, prior agreement between UCL, the student and the third party must be reached on the extent to which the parties,in accordance with current copyright rules, are entitled to use the results that emerge in connection with the exam, including whether any information concerning the third party which so emerges may be made public.